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Personal Assistant & Family Manager

Personal Assistant & Family Manager

Sir Hotelsbarcelona, España
Hace más de 30 días
Descripción del trabajo

Job Description

We are a dynamic and international family based in Barcelona, looking for a highly organized, proactive, and resourceful Personal Assistant & Family Manager to support our household, administrative needs, and a variety of personal projects. We value efficiency, discretion, and a positive, solutions-focused attitude.

Key Responsibilities

  • Project Management (Ibiza Apartment Renovation) : Take the lead in overseeing the refurbishment of a small apartment in Ibiza. This includes coordinating with contractors, tracking timelines and budgets, and ensuring smooth project execution from start to finish.
  • Errands & Logistics (Barcelona) : Manage various day-to-day errands around the city, including the pickup and delivery of clothing or shoes for tailoring or dry cleaning.
  • Household Administration : Handle essential admin tasks such as applying for a local parking permit, converting a Dutch car registration to a Spanish one, and arranging car insurance.
  • VIP Guest Care : Provide exceptional support for visiting guests, including booking tickets to football, tennis, or other events, organizing airport transfers, and ensuring a smooth and enjoyable stay.
  • Lifestyle Management : Use your networking skills to secure restaurant reservations, VIP tickets to concerts or special events, and exclusive club memberships.
  • Family Administrative Support : Organize medical appointments, research and set up health insurance, handle school-related communications and needs, and manage vet visits for our cats.
  • Event Planning : Coordinate small-scale events and gatherings at home, including sourcing caterers, organizing menus, staffing if needed, and arranging drinks.

Job requirements

  • Proven experience as a Personal Assistant, Family Manager, or similar role with excellent organizational and multitasking abilities.
  • Fluency in both Spanish and English (spoken and written) is essential.
  • Valid driver’s license and a safe, confident driving record.
  • Strong problem-solving skills and the ability to anticipate needs before they arise.
  • Exceptional attention to detail and the ability to manage multiple responsibilities simultaneously.
  • Excellent interpersonal skills and a warm, professional demeanour.
  • High level of discretion and confidentiality.
  • Resourcefulness and the ability to navigate services and suppliers in Barcelona (and ideally Ibiza).
  • Comfortable using modern digital tools and communication platforms.
  • Bonus Points : experience managing renovation or property-related projects.
  • Additional language skills are a plus.

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