Personal Assistant & Family Manager

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Personal Assistant & Family Manager, Barcelona

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Location : Barcelona, Spain

Job Category : Other

EU work permit required :

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Job Reference : rt295gnn

Job Views : Posted :

02.06.2025

Expiry Date : 17.07.2025

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Job Description :

We are a dynamic and international family based in Barcelona, looking for a highly organized, proactive, and resourceful Personal Assistant & Family Manager to support our household, administrative needs, and a variety of personal projects. We value efficiency, discretion, and a positive, solutions-focused attitude.

Key Responsibilities :

Project Management (Ibiza Apartment Renovation) : Take the lead in overseeing the refurbishment of a small apartment in Ibiza. This includes coordinating with contractors, tracking timelines and budgets, and ensuring smooth project execution from start to finish.

Errands & Logistics (Barcelona) : Manage various day-to-day errands around the city, including the pickup and delivery of clothing or shoes for tailoring or dry cleaning.

Household Administration : Handle essential admin tasks such as applying for a local parking permit, converting a Dutch car registration to a Spanish one, and arranging car insurance.

VIP Guest Care : Provide exceptional support for visiting guests, including booking tickets to football, tennis, or other events, organizing airport transfers, and ensuring a smooth and enjoyable stay.

Lifestyle Management : Use your networking skills to secure restaurant reservations, VIP tickets to concerts or special events, and exclusive club memberships.

Family Administrative Support : Organize medical appointments, research and set up health insurance, handle school-related communications and needs, and manage vet visits for our cats.

Event Planning : Coordinate small-scale events and gatherings at home, including sourcing caterers, organizing menus, staffing if needed, and arranging drinks.

Proven experience as a Personal Assistant, Family Manager, or similar role with excellent organizational and multitasking abilities.

Fluency in both Spanish and English (spoken and written) is essential.

Valid driver’s license and a safe, confident driving record.

Strong problem-solving skills and the ability to anticipate needs before they arise.

Exceptional attention to detail and the ability to manage multiple responsibilities simultaneously.

Excellent interpersonal skills and a warm, professional demeanour.

High level of discretion and confidentiality.

Resourcefulness and the ability to navigate services and suppliers in Barcelona (and ideally Ibiza).

Comfortable using modern digital tools and communication platforms.

Bonus Points : experience managing renovation or property-related projects.

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