Payroll & Admin Coordinator

Job Description

Position : Payroll & Admin Coordinator

Location : Krakow, Poland / Madrid, Spain

Job Summary

We are looking for a detail-oriented and proactive Payroll & Admin Coordinator to support our People Operations function.

This role will serve as the primary point of contact with local payroll administrators, payroll providers, and benefits vendors.

The main focus of the position is managing payroll processes and local benefits operations across EMEA and APAC.

The role ensures accurate and timely payroll processing, maintains employee lifecycle data, supports onboarding activities, and keeps employment records in compliance with legal and organizational standards.

The ideal candidate will have strong attention to detail, excellent organizational skills, and the ability to collaborate effectively with internal teams and external providers on payroll and benefits operations across EMEA and APAC.

Key Responsibilities

Payroll & Compensation Support

• Coordinate with payroll providers monthly to ensure timely and accurate payroll and benefits processing across EMEA and APAC.
• Provide up-to-date information on new hires, terminations, pay adjustments, bonuses, and other applicable benefits.
• Track and implement changes based on Collective Bargaining Agreements (CBAs) or other legal / contractual requirements in collaboration with local payroll providers.
• Validate and maintain compensation data to ensure consistency and accuracy across systems, including benefits management platforms.
• Assist with payroll audits and resolve discrepancies as needed.
• Track and maintain records of local benefits and insurance contracts.

HR Operations & Data Management

Onboarding & Offboarding Support

Additional HR Support

Qualifications & Skills