Administrative Assistant (12 Month Fixed Term Contract)

Working closely with the General Manager – Spain, and Senior Finance Accounting & Administration Manager, the Administrative Assistant will provide a variety of administrative duties such as office arrangement whilst managing changing priorities. You must be able to always maintain the highest level of confidentiality and creditability, humility, honesty , effort and passion in our Madrid office.

Duties and Responsibilities

• To be in charge of all office needs, including ordering office supplies, welcoming and coordinating visitors, organise and respond to correspondence, regularly organise the storage room
• To prepare administrative purchase orders and good receipts in SAP.
• Support with the control and monitoring of administration department costs
• Organise and coordinate Office maintenance tasks
• To assist visitors during work in the office, particularly in reserving meeting rooms, water / coffee services, etc
• Organise internal colleague events that take place at the Madrid office.
• Provide administrative support for other departments as needed and as time permits.
• To follow up and revise Expenses Reports.
• Perform such other duties as may be required from time to time by the company.

Experience and Skills Required