HR Operations Advisor

We are currently looking for an HR Operations Advisor to join the HR team for 6 months (extendable up to 1 year) at our Madrid Head Office. The successful candidate will join an international & dynamic environment to support the retail network of the Mediterranean Region ( Spain, Portugal, Morocco, Greece, Israel, Turkey & Kazakhstan ).

The HR Ops Advisor will report directly to the C&B Manager of Mediterranean and work closely with the C&B and overall HR team.

Job Responsibilities

• Full ownership of the coordination of SAP purchase orders (PO's) and invoices follow-up for the HR department, including vendor creation.
• Monthly update of organization charts for Mediterranean in PDF and in payroll system (CEGID).
• Draw up various HR certificates and vouchers (certificates, seniority, etc.).
• Take ownership of key HR communication : point of contact for Retail Magazine and announcements.

Onboarding & Offboarding

• Support new joiners to complete the welcome process (send handbook, help with benefits registration such as health insurance, meal card, etc.).
• Keep track of the online talent database to register & unregister employees.
• Carry out pre-employment declarations, enrollments, and de-registrations with our various service providers (mutual insurance, welfare, workplace medicine, luncheon vouchers, etc.).
• Ensure compliance with employee registration to ECI (UCAGECI platform).
• Monitor the termination procedure with internal stakeholders.
• Guarantee accurate and updated physical & digital employee archives (contracts, personal files, etc.).

Payroll Support

• Collect monthly payroll incidences (meal voucher "ticket restaurante", overtime, etc.).

Profile

• Highly organized, rigorous, and detail-oriented.
• Agile, at ease handling multiple priorities.
• Excellent analytical and synthesis skills.
• Service-oriented.
• Trust, confidentiality & integrity.
• Strong communication skills and ability to connect with others.
• Excellent knowledge of Microsoft Office (Excel, Word, and PowerPoint).

Required Profile & Experience

• Graduated from Business School / University with a degree in HR / Business Administration.
• Knowledge of SAP MyPO system.
• Previous experience in a similar role is required; experience in the retail / luxury field and / or HR department is a plus.
• Mandatory for the candidate to formalize a "contrato de practicas" based on Spanish labor law.

Availability : start ASAP - 6 months (renewable up to 1 year).

From Monday to Friday, 40 hours / week.

Additional Information

Louis Vuitton respects and promotes equal opportunities. We celebrate and embrace the uniqueness of each individual and are committed to creating an inclusive work environment.

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J-18808-Ljbffr