Multifaceted Support Professional

Job Title : Office Manager

The role of the Office Manager is a multifaceted one, requiring a professional and highly organized individual to support the daily operations of our institution.

• Receptionist Duties :
• Provide a warm welcome to visitors, aligned with our values and prioritizing customer service.
• Maintain a professional appearance at all times as befits the first point of contact for the school.
• Perform standard receptionist duties, including visitor registration aligned with the school's safeguarding processes.
• Assist with compliance regarding fire drill registers.
• Telephone, email and face-to-face assistance to students and families.
• Provide general support to visitors.
• Assist with the management of students' mobile phones.
• Manage deliveries for the school.
• Liaise with external providers for school events and trips.
• Handle enquiries from the general public regarding admissions.
• Managing school transport logistics.
• Headteacher's PA Duties :
• Organise and schedule meetings and appointments.
• Take minutes in meetings.
• Assist the Headteacher in the organisation of school events.
• Sending weekly communications to families and staff.
• Administrative management tasks related to the daily operation of the centre, such as monitoring and reporting on daily attendance.
• Assisting with publications, such as the parent and staff handbook, and school policies.
• Assist with the beginning and the end of term e.g. student and staff inductions.
• Monitoring and reporting incidents related to students, staff, and parents.
• Undertake PA duties, including managing the Head's diary, refreshments, handling emails and drafting newsletters.
• Assisting with the school's MIS : data processing, analysis and entries.
• Assist with designing, processing and issuing students progress reports.
• Assist the Exams officer and Deputy Head in the preparation for public examinations.
• Occasional late evenings across the year for major school events such as parents evenings, open events etc.
• Office Manager Duties :
• Assisting with printing, and photocopying.
• Order and manage stock, take inventory and secure quotes from providers.
• Taking responsibility for first aid training ensuring compliance with safety regulations.
• Provide full support for document management in electronic document management systems (scanning, uploading, and sending requests).
• Maintain a calm and organised office environment.

Required Skills and Qualifications :

To be successful in this role, you will require :

Benefits :