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Bilingual EA & Office Manager

Bilingual EA & Office Manager

Victoria Selection & SearchMadrid, Community of Madrid, Spain
Hace 28 días
Descripción del trabajo

Our client, a boutique investment firm, is looking for a proactive Bilingual Executive Assistant & Office Manager who can provide administrative support for their busy Managing Director and hardworking team.

Responsibilities (among others) include :

Executive Assistant (60% of workload)

  • Agenda management for Managing director & team : anticipate schedule conflicts and prioritise with business interests in mind
  • Complex travel management for Managing Director and team, (taking preferences into account) domestic and international
  • Act as key contact with clients, providing constant follow up to ensure items actioned
  • Preparing and reviewing documentation and contracts for signature
  • Inbox management : Screening, filing, and prioritising emails and calls
  • Preparing presentations, proposals and letters
  • Expenses, reconciliation of credit card statements and proper filing of documentation
  • Ensuring databases are kept up to date
  • Ad hoc tasks as required (personal tasks)

Office Manager (40% of workload)

  • Office purchases according to budget
  • Organising Corporate Events
  • Compliance : Ensuring firm adheres to European data protection regulation
  • Facilities & supplies : point of contact for building, cleaning, insurance, etc.
  • Health & Safety : Ensuring office is compliant
  • Candidates must be entirely bilingual in English / Spanish, have a University Degree and manage standard Tech with ease. Candidates should have previous experience as an Executive Assistant at least 3 / 4 years’ experience, ideally in an investment, consulting, or legal environment.

    The ideal candidate will be positive, organised, resourceful and will be able to take initiative.

    Location – Madrid, Castellana

    Salary – Dependent on experience

    Timetable – 09.00 – 18.00h

    Contract – Permanent (subject to trial period)

    Incorporation - Immediate

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    Office Manager • Madrid, Community of Madrid, Spain