Customer Service Specialist

Employment Type :  Fixed Term Contract

Contract Duration :  6 months

Why you will love working here

At IATA, we represent over 350 airlines worldwide, striving to makeaviation safer, smarter, more sustainable, and inclusive.

• Our Values are not just words on a page - they are the energy behind everything we do :   ONE IATA  - We collaborate across teams,  TRUSTED - We do the right thing,  INNOVATIVE - We make tomorrow better,  INCLUSIVE - We embrace diverse perspectives.
• With over 30,000 courses available, we believe in continuous learning and support your growth in an ever-changing industry.
• Diversity, equity, and inclusion are our priorities. We are certified by the Equal Salary Foundation, offering equal pay and family-friendly policies.
• We encourage community involvement through volunteering and strive to make tomorrow better for aviation and our communities. We offer time off so you can support causes important to you.
• We promote work-life balance with flexible work options, including remote and hybrid work, a generous 'work from abroad' policy, and you get your birthday off!

About the team you are joining

You will report to the Manager, Customer Service and be part of a multicultural and diverse team. You will be responsible for all front-line Customer Service (CS) activities handled by IATA's Customer Service Center (CSC) based in Madrid and work within a fast-paced environment alongside driven, upbeat, and dynamic colleagues.

What your day would be like

Attract potential customers by answering product and service questions and suggesting additional information;

Follow up on pending / overdue payments;

Handle enquiries, requests, subscription activations and communication distribution requirements;

Maintain customer records by updating CRM;

Support Business Continuity Plan requirements;

Update job knowledge by attending training & educational opportunities;

Identify and escalate improvement opportunities;

Track self-performance and act responsibly towards the achievement of the overall team targets;

Champion for process / project support;

Assist customer recoveries by explaining procedures; forward required solutions / adjustments;

Support any other tasks as required by the Manager, Customer Service.

We would love to hear from you if you have

1-3 years of relevant experience in front office departments;

Excellent interpersonal skills and ability to communicate effectively with internal / external stakeholders at all levels from different cultures and backgrounds;

A strong sense of Customer Service ethics according to IATA's corporate philosophy and values;

Strong CRM knowledge and proficiency in MS Office and other IT related matters;

A result driven personality and integrity;

A proactive approach to problem solving;

Ability to work as a strong team player in a dynamic, multi-cultural, fast paced and highly demanding environment while being organized to deliver on tight deadlines;

Fluency in written and spoken English as well as, Italian and / or French languages are mandatory;

Flexibility to work on bank holidays.

Competencies : Customer Focus, Relationship Building, Learning Agility, Driving and Achieving Results, Attention to details, Team Work, Cultural Intelligence, Communication Skills

Travel Required : N

Learn more about IATA’s role in the industry, our benefits, and the team at . We are looking forward to hearing from you!