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HR Payroll Admin Specialist

HR Payroll Admin Specialist

ALPADIA Language Schoolsbarcelona, España
Hace más de 30 días
Descripción del trabajo

Kaplan Language Group (KLG) is a reliable and respected leader in the language travel industry, that provides high-quality, language-travel programs across the world. The group consists of some of the biggest names in educational language tourism : Alpadia Language Schools, ESL Languages, and Kaplan International Languages. With more than 130 combined years of experience and thousands of happy and satisfied alumni – KLG is a reliable and respected leader in the language travel industry.

KLG offers a wide range of language and cultural programs in more than 100 countries across the world, allowing students to embark on a unique, life-changing journey specifically tailored to them.

Job Description

We are seeking a detail-oriented and proactive HR Admin specialist to join our dynamic team providing HR payroll administrative support.

  • Ensure that documentation and records are kept up to date and in order.
  • Give accurate information for requests from staff or managers about payroll or legal issue
  • Ensure that Workday is updated in link with payroll changes (maternity leave, unpaid leave, etc.)
  • Insure to be compliance with the labour legal laws of our different countries (data protection, labour laws, collective agreements, etc.) and do some researches (ex. salaries benchmarks, legal information, etc.)
  • Support the International Payroll Manager in different HR projects and tasks
  • Follow-up of extra hours and days of holiday – in alignment with our internal policies (monthly check, reminders to managers, etc.)
  • Work certificate for Employees when needed.
  • Management of interns and their agreements with Universities or Study Centres.
  • Preparing the necessary documents for employees : contracts, extensions, transformations, leaves of absence.
  • Support to Health & safety documents and tasks when required, being in contact with the Managers of the different locations, when required.
  • Run recurring and / or ad-hoc reports, ensuring data accuracy and relevance for stakeholders with excel and through WD data.
  • Ticket restaurant card : management, creation of new cards and point of contact for all issues for the countries implemented.
  • Be part of the GDPR & Compliance team, being the point of contact for GDPR projects and tasks related to our employees
  • Workday administrator, update of new features when required.
  • Participation in other HR projects with a generalist approach

Qualifications

About You :

To be considered for the role, you will need the following

Education

  • Bachelor degree in labour relations / business or similar relevant field
  • HR diploma as a plus

    • Professional experience and skills

  • At least 2 years' experience in HR administration is essential.
  • Proficiency use of Excel (test will be done during the interview process)
  • Experience in Workday as administrator (test will be done during the interview process).
  • Knowledge and experience in other HR areas and interest to participate to various HR project and tasks
  • Outstanding time management and organizational ability with great attention to detail
  • Strong interpersonal (verbal and written) communication skills
  • High ethical standard to manage information of a confidential nature
  • Ability and interest to multitask
  • Very organized person
  • Spanish : Fluent
  • French, German or Italian : As a big plus

    • Additional Information

    What we offer you :

  • The opportunity to develop your skills in an international environment, in the exciting field of language travel.
  • A young and dynamic work atmosphere.
  • An environment where corporate ethics and sustainable development matter.

    • Place of work : Barcelona city (Hybrid working policy after training period).

    Type of contract : Permanent contract (6 months trial period)

    Activity rate : Full time

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    Payroll Specialist • barcelona, España