Administrative Events Specialist

Meeting & Events Assistant page is loaded

Meeting & Events Assistant

Apply remote type On-site locations Barcelona, ESP time type Full time posted on Posted Yesterday job requisition id REQ430250

JLL empowers you to shape a brighter way .

Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

What this job involves

• Assessing meeting rooms and events areas by conducting weekly walks of the building and recording the findings.
• Working with the IFM team to address internal space requirements and to organise / assist with team moves or set-ups for any event.
• Monitoring stock levels of Stationery and Consumables used by Employees in the meeting rooms or AV rooms and placing orders with suppliers.
• Working with Meetings and Events Services (MES) Supervisor and IFM Manager to maintain schedule up to date and to assess and manage changes or modification as per employees’ request.
• Assisting in setting up in house and external events as and when required.
• Working with the Building Operations team and reporting all defective H&S equipment to the respective person and arrange for repairs to be carried out.
• Supporting the Office Service team as and when required regarding vendor management and Soft Service Support.
• Upkeep and review of Manuals, Handbooks, Guidance notes, procedures etc for meeting and events.
• Cover help desk / receptionist Role & Responsibilities when required
• Support the IFM team and keep up to date and monitor Corrigo work orders
• Understand primary responsibilities of Meeting and Evens and support M&E Specialist when required
• Support day to day IFM team operation, deliveries, enquiries, etc. when require
• Be aware of basic procedures, courier suppliers and all external key contacts.
• Other tasks and duties as required.

Every day is different, and in all these activities, we’d encourage you to show your ingenuity.

Sounds like you? To apply you need to be / have :

Location :

On-site –Barcelona, ESP

If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements. We’re interested in getting to know you and what you bring to the table!

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For candidates in the United States, please see a full copy of our Equal Employment Opportunity and Affirmative Action policy here .

Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and / or overall selection process – you may contact us at Accommodation Requests . This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page >

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At JLL, we give you the opportunity, knowledge and tools to own your success, because we value what makes each ofusunique. We help ourpeople thrive, grow meaningful careersand find a place where they belong.Together, we strive to be exceptional and shape a better world.

For over 200 years, JLL (NYSE : JLL), a leading global commercial real estate and investment management company, has helped clients buy, build, occupy, manage and invest in a variety of commercial, industrial, hotel, residential and retail properties. A Fortune 500company with operations in over 80 countries around the world, our employees bring the power of a global platform combined with local expertise. Driven by our purpose to shape the future of real estate for a better world, we help our clients, people and communities SEE A BRIGHTER WAYSM. JLL is the brand name, and a registered trademark, of Jones Lang LaSalle Incorporated. For further information, visitjll.com .

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