Bilingual Executive Assistant to CEO

Our client, a well established international Tech firm, is currently looking for a Bilingual Executive Assistant to provide comprehensive support to their CEO.

Acting as the right hand of the CEO, responsibilities will include (not limited to) :

• Complex agenda management and acting as gatekeeper of time : screening, booking meeting requests and calendar prioritisation according to CEO’s strategic business interests
• Inbox management : Screening, filing, and prioritising emails and calls. Answering emails on CEO’s behalf when possible
• Travel management for CEO (fully taking preferences into account and double checking details to ensure CEO can focus on strategic priorities)
• Project management : manage projects simultaneously and flexibly, oversee timelines and follow up to ensure timely completion
• Liaison and relationship / rapport building with stakeholders, President, Managers, other Executive Assistants, employees, Board members, external partners and internal (administrative, CMs, etc.) professionals
• Updating and managing contacts
• Compile reports, pulling data from various sources. Regularly update dashboards with key metrics
• Expense reports, reconciliation of credit card statements
• Handling personal needs (doctor’s appointments, personal travel, etc.)

Candidates must have a bilingual level of English / Spanish. A relevant University degree and at least 5 years EA experience supporting a leading Executive are also a prerequisite. They must be able to manage standard Tech (Microsoft 365, VC Software, Slack etc.) with ease. Previous project management experience will be viewed favourably.

The ideal candidate will be well organised, discreet and pay exceptional attention to detail. They will be confident, able to build trust and have good judgement.

Hybrid / On site : Predominately on site but flexibility when CEO travelling

Location - Barcelona

Salary - 40,000 + Benefit Package

Timetable - Full time

Incorporation - September 2025

Contract - Permanent (subject to trial period)

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