Finance and Compliance Associate

Quantum is looking for a meticulous and proactive Finance and Compliance Associate to fully own and operate the financial functions of the business. Based in Madrid, you will be responsible for finance, payroll, tax, compliance, and internal administration across Spain, the UK, and the US, with additional regions expected as we grow.

This is a highly trusted and hands-on role that will see you overseeing everything from payments and VAT registration to payroll, contract management, and budget forecasting. You’ll play a pivotal role in keeping our finance operations smooth, and compliant.

Key Responsibilities :

Global Finance, Tax & Payroll Oversight

• Manage all financial operations across Spain, the UK, and the US
• Oversee payroll processing in each jurisdiction, ensuring timely, accurate, and compliant execution
• Register and manage VAT and tax obligations globally, in collaboration with external advisors
• Handle all company payments, including supplier invoices, employee expenses, and recurring bills
• Reconcile bank accounts across entities and maintain accurate financial records
• Liaise with banks across jurisdictions and manage cash flow movements between accounts
• Build and monitor monthly budgets and forecasts, flagging variances and assisting in financial planning
• Support investor updates, audit preparation, and executive financial reporting
• Coordinate all filings and work with local accounting firms to maintain compliance in each region
• Develop and maintain internal finance-related policies, including those covering expenses, reimbursements, vendor approvals, and payment controls
• Ensure policies are adapted to meet the regulatory requirements of each operating region (e.g. Spain, UK, US)
• Educate internal teams on financial procedures and enforce adherence to controls and approval workflows
• Identify gaps or inefficiencies in financial processes and recommend improvements
• Support internal audit preparation and policy reviews for external stakeholders
• Maintain policy documentation in collaboration with legal and administrative colleagues

Compliance

Admin

About You

Nice to have

J-18808-Ljbffr